A job offer letter sets out the terms of employment in clear, compliant language so the candidate can decide confidently. Keep it readable, avoid legalese where possible, and be explicit about compensation, status, and any contingencies. Ensure the letter aligns with local laws and company policy.
Include the following components:
- Header: Company name and address, date, and candidate name/contact.
- Position details: Job title, department, reporting manager, classification (full‑time/part‑time; exempt/non‑exempt), and expected start date.
- Work arrangement: Location (onsite/remote/hybrid), regular hours, and any travel expectations.
- Compensation: Base salary or hourly rate, pay frequency, overtime eligibility, and any variable pay (bonus/commission) with high‑level criteria.
- Equity/benefits: Summary of equity grants (if any) and benefits (health, retirement, PTO, holidays), plus eligibility dates.
- Policies/status: At‑will employment (where applicable), probationary period, and key policies or handbooks.
- Contingencies: Background checks, right‑to‑work verification, references, or other conditions.
- Acceptance: Instructions to sign/return, offer expiration date, and a contact for questions.
- Closing and signature: Professional sign‑off from the authorized company representative.