How To Write a Reference Letter

Emphasize honesty, relevance, and clarity. Ask the person for a resume and details about the opportunity, then tailor your reference to the requirements. Brief examples make your endorsement more credible, and a concise closing invites follow-up if needed. Avoid personal information not related to the opportunity and focus on professional qualities.

Steps To Follow

• Gather facts: Ask the candidate for a resume and goals.
• Focus on strengths: Choose 2–3 qualities to illustrate.
• Stay balanced: Avoid exaggeration; be specific.
• Invite contact: Provide your preferred contact method.

Tips

• Be specific: Generic statements carry less weight.
• Stay positive: Focus on strengths and growth.
• Verify: Double-check names, titles, and dates.

Additional Tips

State your purpose in the opening lines and keep examples specific. Use professional language and verify names, dates, and roles.

• Clarity: State purpose in the first lines.
• Specifics: Add brief proof of key traits.
• Polish: Proofread names, dates, and roles.

End with a simple thank-you and your preferred contact. This professional close invites follow-up and confirms your willingness to vouch for the person.

Ask the candidate for the posting or requirements so you can emphasize the most relevant strengths. Clear, focused endorsements save reviewers time.

Keep it brief, specific, and professional.

A final proofread helps ensure names, dates, and roles are accurate.