How To Write a Resignation Letter

Be direct about your decision, provide a final date, and remain positive. A well-written resignation letter protects your professional brand and sets the tone for a smooth transition. Keep it brief but complete: confirm dates, express appreciation, and offer help. Do not include negative commentary; save sensitive discussions for in-person conversations with your manager. Proofread and confirm receipt so there is a clear record of your notice.

Steps To Follow

• Confirm details: Check your notice period and last day.
• State resignation: One sentence is enough.
• Show appreciation: Note positive experiences.
• Offer help: Briefly outline handover support.
• Proofread: Keep tone respectful and factual.

Do and Don’t

• Do: Share your final day and offer help.
• Don’t: Burn bridges with negative details.

Additional Tips

State your decision clearly, avoid negative details, and confirm how to reach you during handover. Write in clear, concise sentences and avoid emotional language.

• Be specific: Provide exact dates and names.
• Be brief: One page is sufficient.
• Be courteous: Thank the team and offer help.

After sending the letter, coordinate with your manager on handover documents and access removal. A clear plan reduces disruption and leaves a positive final impression.

Close by thanking your team and confirming how to reach you during the transition. Keeping the message professional protects your reputation and future references.