Resignation Letter Format

Keep it short, respectful, and straightforward. A professional resignation letter format helps your manager and HR process your exit smoothly. Avoid discussing grievances; focus on facts and a positive tone. Include a clear resignation statement, your last working day, and a brief thank-you for the opportunity to work with the team. Offer reasonable assistance during the transition without overcommitting.

Standard Resignation Letter Format

• Header: Your contact details.
• Date: The date you submit the letter.
• Recipient: Manager’s name, title, and company.
• Statement: Clear resignation and final working date.
• Appreciation: Thank the employer for opportunities.
• Transition: Offer to assist with handover.
• Sign-off: Professional closing and your name.

Formatting Tips

• Length: One to three short paragraphs.
• Tone: Polite, factual, and future-focused.
• Details: Include final day and optional appreciation.

Additional Tips

Open with your resignation and final day, then add a brief thank-you. Short, direct sentences make your intent clear and respectful.

• Open clearly: State resignation and last working day.
• Be respectful: Maintain a positive, professional tone.
• Close cleanly: Sign off and provide contact info if needed.

For clarity in records, include your current title, team, and a reachable email or phone number after your last day. Keep the message courteous and brief.

Close with a courteous sign-off, and confirm if you will assist with handover. Clear communication makes the transition smoother for everyone.