What Is a Resignation Letter?

A resignation letter formally notifies your employer that you are leaving your position. It documents your departure, sets your final working date, and helps ensure a professional transition. A clear, respectful resignation letter preserves relationships, protects your reputation, and creates a written record for HR. Keep it concise, avoid negative details, and focus on gratitude and next steps. Professional, simple wording prevents misunderstandings and keeps the conversation constructive.

What It’s Used For

• Official notice: Records your intent to resign and last working day.
• Professional tone: Maintains goodwill for references and future contact.
• Transition support: Offers help with handover and next steps.

What To Avoid

• Complaints: Do not include criticism or sensitive details.
• Ambiguity: State your final day clearly.
• Overexplaining: Keep reasons brief or omit them.

Additional Tips

Use a polite, professional tone and keep your message brief. Include your job title and final working date so your notice is easy to process.

• Facts first: Role, resignation statement, and last day.
• Gratitude: Add a brief thank-you to maintain goodwill.
• Handover: Offer reasonable transition support.

Confirm delivery by sending your letter via the channel your company prefers and requesting acknowledgement. This ensures HR can begin offboarding and your manager can plan the handover smoothly.