A reference letter provides objective verification of employment or enrollment and a concise summary of responsibilities and performance. It is commonly required by HR, embassies, landlords, or certification bodies. Use official letterhead if possible, and ensure the signatory has appropriate authority (e.g., HR, supervisor, registrar).
Include the following:
- Header: Organization details, date, and recipient.
- Identity and role: Candidate’s full name and official title/program.
- Dates: Employment/enrollment start and end (or “Present”).
- Responsibilities: Brief overview of key duties, scope, or curriculum focus.
- Performance: High‑level assessment of performance, conduct, or academic standing.
- Eligibility/rehire: Optional note regarding rehire eligibility or good standing.
- Contact information: Direct line/email for verification.
- Closing and signature: Signatory’s name, title, and signature.