A clear, modern cover letter format helps your application look professional and easy to skim. Use consistent margins, a simple font, and short paragraphs so hiring managers can quickly find your job title, relevant skills, and measurable results. Reference the company name and role title to signal that your cover letter is tailored, not generic.
Standard Cover Letter Format
- Header: Your name, contact details, and location.
- Date: The date you are sending the letter.
- Recipient details: Hiring manager’s name, title, company, and address.
- Greeting: “Dear Name,”
- Opening paragraph: Role you’re applying for and a concise value statement with a clear skill match.
- Body paragraphs: One or two short paragraphs linking experience to job needs with metrics.
- Closing paragraph: Interest in next steps and availability.
- Sign-off: “Sincerely,” and your name.
Structure Outline
- Your Name
- Email • Phone • City
- Date
- Hiring Manager Name, Title
- Company, Address
- Dear Name,
- Opening with job title and company name
- Body 1 linking skills to requirements
- Body 2 showcasing measurable impact
- Closing with call to action
- Sincerely, Your Name
Formatting Tips
- Length: Aim for 250–400 words on a single page.
- Readability: Use short paragraphs and plain language.
- Consistency: Match your resume’s font, spacing, and style.
- Details: Include the role title, company name, and core skills naturally.
- File name: Use your name and job title for clarity.
This optimized cover letter format highlights the most important information first and helps both readers and screening systems understand your fit quickly.